One of Ireland's first companies to achieve ISO 42001:2023 certification, the globally recognised AI governance standard.
ISO 27001:2022 certified company, the internationally recognised information security management standard.
We help SMEs and startups across Ireland and Europe achieve and maintain full GDPR compliance through our GDPR compliance consulting services, offering practical frameworks and ongoing data protection support. From initial gap assessments to full compliance programmes, we make GDPR straightforward, manageable, and genuinely protective of your business.
The General Data Protection Regulation is the world's most comprehensive data protection law, governing how every organisation operating in the EU collects, processes, stores, and uses personal data. Non-compliance carries severe consequences including fines of up to 20 million euros or 4% of global annual turnover, regulatory investigations, and reputational damage that can take years to recover from.
But GDPR compliance is not just about avoiding penalties, done properly, it is a genuine competitive advantage. Businesses that handle personal data responsibly and transparently earn deeper user trust and win more business contracts. At Square Root Solutions, our GDPR consultancy services help organisations achieve compliance that is practical, sustainable, and genuinely protective. As one of Ireland's first ISO 42001 certified AI companies and ISO 27001 certified information security professionals, we bring the deepest data protection and governance expertise to every GDPR engagement.
From initial GDPR gap assessments to full compliance programmes and ongoing data protection support, our data protection consulting services deliver everything your organisation needs to achieve and maintain GDPR compliance.
Conducting a comprehensive assessment of your current data processing activities, policies, and technical controls against GDPR requirements, identifying compliance gaps and delivering a prioritised remediation roadmap.
Designing and implementing a complete GDPR compliance programme covering data mapping, privacy notices, consent management, data subject rights processes, data retention policies, and breach response procedures.
Providing outsourced Data Protection Officer services for organisations that require a DPO under GDPR but do not have the volume of data processing activity to justify a full-time internal appointment.
Embedding privacy by design and privacy by default principles into your product development and data processing processes, ensuring GDPR compliance is built into new products and systems from day one rather than retrofitted later.
Advising on the specific GDPR and EU AI Act compliance requirements that apply to AI systems and automated decision-making, helping businesses deploy AI responsibly, transparently, and in full compliance with EU regulations.
Developing data breach response plans, training your team on breach detection and notification procedures, and providing expert support during active data breach incidents to minimise impact and meet regulatory notification requirements.
GDPR imposes a comprehensive set of obligations on every organisation that processes the personal data of EU residents. Here is what our data compliance consulting covers to address the key requirements your compliance programme must meet.
Every personal data processing activity must have a clearly defined lawful basis under GDPR, whether that is consent, contract, legal obligation, vital interests, public task, or legitimate interests. We help you identify and document the lawful basis for every data processing activity across your organisation.
GDPR grants individuals a comprehensive set of rights over their personal data including the right to access, rectification, erasure, restriction, portability, and objection. We design and implement the processes and technical systems your organisation needs to respond to data subject requests accurately and within the required timeframes.
High-risk data processing activities including AI systems, large-scale profiling, and systematic monitoring require a Data Protection Impact Assessment before processing begins. We conduct DPIAs that identify and mitigate privacy risks in your data processing activities.
GDPR requires written data processing agreements with every third-party processor that handles personal data on your behalf. We audit your vendor landscape, identify processors that require agreements, and draft and negotiate GDPR-compliant data processing agreements.
We deliver GDPR advisory services and data compliance consultancy for enterprises across a wide range of industries.
Deep data protection expertise, ISO certifications, and a practical approach to compliance that works in the real world.
Our ISO 27001 certification means every GDPR recommendation is backed by internationally recognised information security expertise, ensuring your data protection measures meet the highest standards. Personal data is mapped across complete business journeys before any recommendation is made.
As one of Ireland's first ISO 42001 certified AI companies, we bring unique expertise in AI governance and automated decision-making compliance, ensuring your AI systems meet both GDPR and EU AI Act requirements. Lawful-basis decisions are documented at processing level.
As a technology company that builds and operates data systems, not just a legal advisory firm, our recommendations are grounded in technical reality. Data subject rights are tested against real system behaviour, and privacy requirements are converted into system changes.
We have deep expertise across GDPR, the EU AI Act, NIS2, DORA, and the ePrivacy Directive. Compliance work is prioritised by exposure and operational impact, with 18 implementation-ready compliance artefacts prepared for every engagement.
A structured, risk-based approach from initial assessment to ongoing compliance management.
We conduct a comprehensive data mapping exercise that identifies every personal data processing activity across your organisation, documenting what data you collect, why you collect it, how you use it, where you store it, who you share it with, and how long you retain it.
We assess your current data processing activities, policies, and technical controls against GDPR requirements, identifying compliance gaps, quantifying the associated risks, and prioritising remediation actions by severity and business impact.
We design your GDPR compliance programme, covering privacy notices, consent management mechanisms, data subject rights processes, data retention schedules, vendor management, staff training, and breach response procedures.
We support the implementation of your compliance programme, working with your technical team to embed privacy by design principles, implement consent management platforms, configure data retention automations, and deploy the technical controls your compliance programme requires.
We establish ongoing compliance monitoring, conduct periodic compliance reviews, support data subject rights requests, advise on new processing activities, and provide ongoing expert guidance as your business, data processing activities, and regulatory environment evolve.
The most effective tools for GDPR compliance management, consent management, and data protection implementation.
Over a decade of delivering AI and software products for established Irish businesses. Every number represents a real client, a real product, and a real outcome.
10+
Years of
Experience
125M+
Platform
Users Served
350+
Projects
Delivered
150+
Engineers on
Our Team
45+
AI Solutions
Deployed
See how we embed data protection, security and privacy controls into digital products handling sensitive information, from education and healthcare to AI-powered platforms.
We built the School and Admin platforms for NameDown, streamlining admissions for primary and post-primary schools. The system supports customised applications, automated selection, digital lotteries, waiting lists, and one-click offers, with personalised parent communication. Centralized, auditable records and seamless data exports provide schools with a transparent, efficient, and error-resistant admissions process.
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We rebuilt TeachKloud’s legacy system into a robust Childcare Management Platform serving 300+ schools across Europe. The platform connects management, educator, and parent apps to streamline attendance, billing, compliance, communication, and payments. We also built Educator Pal, an AI planning assistant that generates curriculum-aligned lesson plans and policies across leading frameworks.
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We built Nemo, a centralized AI chatbot platform that enables businesses to create, train, and deploy custom AI agents without technical complexity.
Users can train bots on documents, customize behavior, and deploy across websites and messaging platforms. Real-time analytics, role-based management, and enterprise-grade security ensure scalable, secure AI operations.
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Share a few details about what you're building, and we'll take it from there.
Square Root took the time to understand our vision, built a clear technical roadmap, and communicated brilliantly throughout, our dedicated project manager was outstanding. The team treated Bergo's success as their own, and I couldn't recommend them more highly.
Square Root Solutions delivered a stable, high-performing MVP with strong early user engagement. Following an agile approach throughout, the team was responsive, adaptable, and proactive in resolving issues and incorporating feedback. They excelled at translating complex ideas into intuitive user experiences that users loved from day one.
Square Root Solutions delivered exactly what we needed with professionalism, clear communication, and exceptional responsiveness. Their ability to adapt quickly while maintaining high-quality delivery made the entire process seamless. We look forward to working with them again and recommend them without hesitation.
Working with Square Root Solutions was a seamless experience. They successfully delivered our app across two platforms, earning positive feedback for its intuitive design while maintaining a transparent and well-organized development process. Their willingness to adapt to evolving requirements, coupled with deep technical expertise & strong product thinking, made them a trusted technology partner.
Square Root Solutions delivered our custom platform with professionalism, clear communication, and a genuine commitment to our success. They consistently met milestones, responded quickly to feedback, and worked as an extension of our team. Their dedication to building the best possible product helped make our platform launch a success.
Working with Square Root Solutions was a great experience. They delivered a beautifully designed mobile app, communicated openly about timelines, and consistently met key milestones. Their responsiveness, transparency, and commitment to quality made the entire development process smooth and collaborative.
Square Root Solutions went above and beyond to help us achieve our goals. They successfully maintained our web platform, delivered a high-quality mobile app on time and within budget, and remained highly responsive throughout the project. The team consistently kept their promises, met every milestone, and demonstrated a genuine commitment to our success, making them a trusted technology partner.
Square Root Solutions delivered a high-quality app that exceeded our expectations and created new revenue opportunities for our business. Throughout the project, the team communicated clearly, delivered on time, and remained incredibly flexible as our vision evolved. Their willingness to adapt, refine, and ensure every detail was right made them an outstanding partner to work with.
Square Root Solutions brought creativity, enthusiasm, and genuine passion to every stage of our project. They delivered intuitive apps that have been warmly received by educators for their ease of use and rich functionality, while also generating growing interest among parents. Their clear communication and collaborative approach kept everyone aligned, making the entire development process smooth and enjoyable.
Square Root Solutions transformed our website into a modern, accessible platform that's easy for non-technical users to manage and seamlessly integrates with third-party systems. Their excellent communication, responsiveness, and commitment to meeting deadlines made the entire process effortless. The improvements have contributed to increased student enrolment and delivered lasting value to our organisation.
The General Data Protection Regulation is the European Union's comprehensive data protection law that governs how organisations collect, process, store, and use the personal data of EU residents. It applies to any organisation operating in the EU or processing the personal data of EU residents, regardless of where the organisation is based.
GDPR applies to any organisation that processes the personal data of EU residents, regardless of where the organisation itself is based. If you have customers, employees, or users in the EU, GDPR applies to your processing of their personal data. We conduct a scoping assessment to confirm your GDPR obligations and identify the specific requirements that apply to your organisation.
GDPR fines are tiered based on the severity of the violation. Less serious infringements can result in fines of up to 10 million euros or 2% of global annual turnover. More serious violations including breaches of the core data protection principles can result in fines of up to 20 million euros or 4% of global annual turnover, whichever is higher.
Under GDPR, a DPO is mandatory for public authorities, organisations that carry out large-scale systematic monitoring of individuals, and organisations that process special category data on a large scale. We assess whether your organisation requires a DPO and provide outsourced DPO services for organisations that need one.
A focused GDPR gap assessment and remediation roadmap can be completed in 4 to 6 weeks. A full GDPR compliance programme implementation covering all required policies, processes, technical controls, and staff training typically takes 3 to 6 months depending on the size and complexity of your organisation and data processing activities.
GDPR has specific requirements for automated decision-making and profiling, requiring transparency about how automated decisions are made, the right to human review of significant automated decisions, and Data Protection Impact Assessments for high-risk AI processing activities. The EU AI Act adds further requirements for high-risk AI systems. We advise on the full regulatory framework applicable to your AI systems and help you achieve compliance with both GDPR and the EU AI Act.
